How to apply
Applying to join HAP is as simple as completing the Full Membership Application Form or the Associate Membership Application Form and supplying supporting documentation. Applications are then processed according to a standard procedure taking about 30 working days.
Membership Application Procedure
Step 1 - Receipt and handling
When the HAP Secretariat receives application and supporting documentation, the Director appoints one member of staff as responsible for the Application.
Step 2 - Acknowledgment
The Secretariat sends the potential member an acknowledgment of receipt within 4 days of receiving the Application. This receipt letter should includes information on whether any more information is needed to complete the application.
Step 3 - Application Review
Within ten days of receipt, the application will be reviewed by at least two members of the Secretariat. They look at whether the agency complies with the membership requirements and whether the application is accurate and complete.
Step 4 - Recommendation to Board
Within fourteen days of receiving the application, the HAP Director circulates the Secretariat’s written recommendation to all the Board Members, including a one page analysis of strengths and weaknesses of the application.
Step 5 - Board Approval
Within three days of receiving a recommendation, the Chair of the Board will nominate three Board members to serve as the Membership Application Review Group. Within ten days of receiving the Secretariat’s recommendation, the Membership Application Review Group will take a majority decision and notify the Chair and Secretariat accordingly. The Chair will rotate the Board members serving on the membership application review group.
Step 6 - Membership Status Notification
Within three days of the decision of the Board membership application review group, the Secretariat will inform the applicant in writing the outcome of their membership application.
If successful, a full Membership Package will be sent to the new member (including invoice, list of services and resources available to HAP members, accountability work-plan requirement and guidelines; followed-up with a telephone call and/or a personal visit by a HAP staff member. A Membership File will be opened and notification of membership will be placed on the HAP website once payment is received.
If unsuccessful, a letter of explanation and recommendations will be mailed back to the organization.
