• Why should we become a member of HAP? What do we get out of it? It is important to exercise leadership within the humanitarian sector. We must convince each other and the outside world that we do not shy away from monitoring and reporting. This new organization will provide the right forum for achieving accountability standards together.end quote

    Raymond Johansen, former Secretary General, Norwegian Refugee Council

©DRC/Jesper Guhle

Become a member

HAP offers two types of membership: full and associate membership.

Full membership

An organisation is eligible to be made a full member if:

  1. It is an organisation whose core activities, or whose members core activities, include operational relief and humanitarian assistance activities;
  2. It is legally registered or recognised as a not for profit organisation in the country where it has its Headquarters;
  3. It meets the requirements for financial accountability under the law in the country where it has its Headquarters;
  4. It can provides two references, with one being from a HAP member organisation.

Full members are:

  • Entitled to attend and speak at HAP General Assembly meetings
  • Entitled to vote at HAP General Assembly meetings
  • Eligible for election to the HAP Board
  • Entitled to nominate persons to stand for election to the Board
  • Able to participate in committees and working groups of HAP
  • Able to lodge proposals 

Fee for full membership:
Annual fee for large organisations: CHF 5,000
Annual fee for small organisations*: CHF 500
*Organisations with an annual expenditure of less than CHF 5 million.

For more information on HAP full membership, see the application forms in either English or French.

Associate membership

An organisation which does not meet eligibility criteria 1 and 2 listed above but whose activities and management practices are consistent with and supportive of the vision, purposes and objectives of HAP, and which is legally registered and meets the requirements for financial accountability in the country where it has its headquarters, may become an associate member.

Associate members are:

  • Entitled to attend HAP General Assembly meetings and speak
  • Able to participate in committees and working groups if invited to do so
  • Entitled to lodge proposals
  • Entitled to nominate persons to stand for election to the HAP Board
  • NOT entitled to vote at HAP General Assembly meetings
  • NOT eligible for election to the HAP Board
  • NOT eligible for full member subsidies on HAP services.

Fee for associate membership:
Annual fee for large organisations: CHF 1,000
Annual fee for small organisations*: CHF 200
*Organisations with an annual expenditure of less than CHF 5 million.

For more information on HAP associate membership, see the application forms in either English or French.

Membership Application Procedure

Organisations applying for full membership need to send an email to secretariat@hapinternational.org accompanied by the following documentation:

  • Full membership application form, either signed physically or sent from the Organisation Chief Executive’s email address, including 2 referees of which one HAP member organisation.
  • Last 3 years of audited accounts
  • Up-to-date copy of legal registration in the country
  • Organisation’s statutes
  • Latest annual report

Organisations applying for associate membership need to send an email to secretariat@hapinternational.org accompanied by the following documentation:

  • Associate membership application form, either signed physically or sent from the Organisation Chief Executive’s email address, including 2 referees of which one HAP member organisation.
  • Latest 1 year of audited account
  • Up-to-date copy of legal registration in the country
  • Organisation’s statutes
  • Latest annual report

Once the complete documentation is received, HAP takes 30 working days to process membership applications. See the steps of the application procedure below:

STEP 1 (DAY 1 to 4): Receipt and handling

Within four working days of receipt of an application for membership, the Executive Director will appoint a member of staff to be responsible for the handling of the application until the procedure has been completed. The member of staff will complete a preliminary assessment of the accuracy and completeness of the documentation within four working days of its receipt.

STEP 2 (DAY 2 to 5): Acknowledgement

The Secretariat will send an acknowledgement of receipt to the applicant within five working days of receiving the application, with a request for additional information if the application is incomplete or inadequate.

STEP 3 (DAY 2 to 10): Application review and recommendation

The Secretariat will review the application against the criteria set out in the HAP Statute:

If the Secretariat is satisfied that the applying agency meets the membership criteria, the Executive Director will send a copy of the application form to the Board, accompanied by its recommendation of approval.

If the Secretariat considers that the applicant does not fulfil the membership criteria, it will inform the applicant and the HAP Chair accordingly. This will include details of the appeal process.

In either case, the Secretariat will complete its review within 10 working days of a complete application being received.

STEP 4 (DAY 11 to 25): Board approval

If the Secretariat receives no written objections from the Board within 15 working days of circulating the application, the membership application will be deemed approved by the Board in line with the HAP Statute.

If an objection or request for further information is received from the Board, the Secretariat will inform the applicant and the Chair accordingly.

In either case, the Board review will be completed within 25 working days of the application being received.

STEP 5 (DAY 26 to 30): Membership status notification

Within 30 working days of receipt of an application, and within five working days of the closure of the Board review, the Secretariat will inform the organisation of the outcome of its membership application.

If successful, a full membership package will be sent to the new member, including an invoice for the annual membership fee, and a list of services and products available from HAP. A membership file will be opened and a notification on the new member will be placed on the HAP website.

If unsuccessful, a letter of explanation and recommendations will be sent to the organisation.

For any further questions about HAP full or associate membership, please contact HAP’s Membership & Training Officer.

Designed and Produced by ACW